How a mobile scheduling app helps increase staff productivity

Workplace productivity doesn’t happen by accident. In today’s business environment, it takes numerous tools, platforms and apps to create a flywheel of value — including software solutions such as mobile apps.

Today, mobile apps are the only practical way to schedule shifts, create rosters and set meetings for any purpose. Such apps empower managers to make the most of their time, budget and human resources, while employees gain instant access to vital information in just a few clicks.

Let’s explore how mobile scheduling apps can increase your workplace productivity, starting with an overview of the apps themselves.

Understanding mobile scheduling apps

Staff scheduling apps are designed to do the greatest amount of work in the least amount of time. Managers can quickly and efficiently create winning employee schedules without relying on manual methods like paper or spreadsheets. 

Once employee rosters are created in the app, everyone on staff can immediately see and interact with their schedules. This visibility is accessible on any device holding the cloud-based application, opening it to deskless workers working in multiple locations.

A mobile workforce scheduling app makes it easy to schedule meetings, monitor workplace calendars, track shift changes and otherwise surface insights with workforce analytics. 

However, there are far more benefits provided by the humble mobile app — including those affecting workplace productivity.

The benefits of mobile apps for scheduling appointments

Mobile apps offer fast, efficient and affordable workplace scheduling tools that can increase industry productivity. 

Let’s explore five major benefits resulting from workforce mobile apps.

1. Avoiding availability conflicts

In today’s fast-paced work environment, availability conflicts are a given. Employees take unscheduled days off, need to rework their shifts or experience unpredictable life events.

Mobile apps alleviate shift management stress in several ways. Employees can access their schedules anytime and make adjustments or special requests. Employees can request adjustments, swap assignments and bid for new shifts as needed.

2. Remote clocking capability

COVID-19 dramatically impacted the traditional clocking system. Outdated paper-pencil systems failed to serve the new normal — immediately pushing mobile-friendly apps into the spotlight.

A mobile app's simple, streamlined design means it can be used on multiple devices by employees worldwide. With Humanforce, even hybrid, remote and distributed teams can clock into the system with just a few taps. COVID or not, mobile apps allow teams to remain productive even during times of great change.

3. Time and attendance

Manual time tracking pulls essential resources from the heart of your business. Traditional HR teams spend hundreds of hours manually recording time cards and reconciling paper documents, which bottlenecks your workforce. When you add human error into the mix, it may become difficult to comply with labour laws.

Mobile apps negate this problem by recording time and attendance information immediately upon use. Managers can view this data to determine employee productivity levels, identify high performers and avoid over- and under-staffing.

4. Instant employee rostering

Employee rostering is one of the most time-consuming tasks in modern businesses. Managers can spend precious hours each week working on employee schedules, which is more than a fifth of their workday.

Thankfully, mobile apps make this concern a thing of the past. AI-based solutions instantly create rosters that align with employee availability, training and more. Some apps, including those provided by Humanforce, even prevent burnout by equalising employee work hours.

5. Simplified workforce management

Mobile apps are far simpler than paper-pencil schedules. Managers enjoy a simple, intuitive platform to complete the bulk of their daily scheduling tasks, while employees access a single source of truth for all their pressing questions.

Some apps can even reduce the amount of pre-planning required of modern managers. For example, Humanforce users can activate built-in capacity and demand-based warnings for their rosters, which keeps them ahead of the curve.

The benefits of mobile scheduling apps share a similar theme of productivity. But how do these benefits impact different levels of your organisation?

There are three levels to consider: managers, employees and HR teams.

How mobile apps increase workforce productivity for everyone

Mobile apps and employee productivity are two sides of the same coin. They encourage employees and managers to stay on the same page, add valuable insights, simplify touchpoints, and streamline daily management tasks for a more efficient workplace.

Here’s how mobile apps like Humanforce make your business more productive:

• Managers — The busiest members of your team deserve an app that works as hard as they do. Humanforce allows users to access attendance summaries and timesheet authorisations from a single dashboard view. You can make changes and updates on the go, so not a single moment of the day is wasted.

• Employees — Today’s workforce wants autonomy and independence, something Humanforce easily provides. Employees can bid or offer shifts just by logging into the app from anywhere. And since every app functions as a secure, contactless clocking kiosk, they can punch in without the wait.

• HR Teams — Human resource teams can utilise time and productivity to surface insights regarding employee engagement. Users can access chat tools and notifications to keep employees in the loop and track their availability for PTO, holidays and more.

How to schedule meetings on a team mobile app

Mobile scheduling apps look different depending on the platform or partner you choose. With Humanforce, scheduling a meeting via the mobile app only takes a few simple taps. You can even learn how to schedule meetings on the Humanforce team mobile app by walking through our customer success journey.

Book a personalised demo today if you’re interested in learning more about the Humanforce mobile app.

Turn your workforce into a Humanforce

Mobile apps are the future of shift scheduling, time tracking, employee productivity monitoring and much more. Integrating with mobile solutions today gives your business an edge over competitors tomorrow and empowers you to reach the next stage of workplace productivity.

If you’re looking to increase productivity while cutting costs and optimising your time, Humanforce may be the solution. With 500,000+ customers served, we are the productivity tool of choice for thousands of businesses in Australia, New Zealand, and the UK. Schedule shifts in just a single tap and say goodbye to paper-pencil solutions for good. 

Lean into more productive workflows with intelligent, cloud-based rostering software today. Contact our team to discover your use case for the Humanforce mobile app.

About Humanforce

Humanforce is a leading provider of shift-based workforce management solutions that simplify onboarding, scheduling, time and attendance, payroll, employee engagement, and communication. Customers in more than 23 countries use Humanforce to optimise costs, realise compliance confidence, empower their team, and drive growth. Humanforce was founded in Sydney in 2002, and today has offices across Australia, New Zealand, Singapore, and the UK.