Smarter time & attendance tracking in Healthcare: Staying compliant, supporting staff, and controlling costs

For Healthcare providers, getting workforce management right isn’t just about efficiency — it’s about safety, compliance and care quality. 

Every shift must be filled by the right person, at the right time, with the right qualifications. Meanwhile, leaders must balance tight budgets, complex pay rules and growing burnout among clinical and support staff. It’s a daily challenge that many legacy systems simply can’t handle. 

That’s where Humanforce Time & Attendance makes a difference. 

Purpose-built for shift-based industries, it gives Healthcare organisations real-time visibility over who’s working, when, and where. It’s a key feature of the Humanforce Workforce Management suite — helping providers strengthen compliance, protect staff wellbeing and gain greater control over labour costs.

Building compliance into every shift 

In Healthcare, compliance isn’t just a box to tick at the end of the day. It’s a constant commitment that needs to be embedded in every roster, shift and pay run. 

Humanforce Time & Attendance makes that possible by ensuring that hours worked are captured accurately through secure clock-ins via on-site kiosks or the Humanforce Work App. This live data connects directly with Rostering & Scheduling, so attendance can be verified against planned shifts and required qualifications. 

When paired with Awards & Compliance, pay rules, penalty rates and allowances are automatically applied based on the correct award or enterprise agreement. Manual interpretation is removed from the process, reducing payroll errors and protecting organisations from non-compliance. 

Rostering & Scheduling also links with Onboarding and compliance tracking tools to make sure that credentials like AHPRA registrations or immunisation records are up to date before an employee is rostered or paid. Automated alerts give managers confidence that their workforce remains qualified and compliant. 

The result is complete transparency — every shift, every person and every payment accounted for.

Protecting staff wellbeing through smarter scheduling 

Healthcare is demanding work, and fatigue can have serious consequences. Long shifts, rotating rosters and last-minute changes can lead to burnout, absenteeism and high turnover. 

By capturing accurate attendance data, Humanforce Time & Attendance helps leaders spot early signs of fatigue and intervene before it becomes a problem. Overtime, missed breaks and back-to-back shifts can be identified automatically, allowing adjustments to be made quickly. 

When used alongside Rostering & Scheduling, managers can design rosters that balance demand with staff wellbeing. Employees can see upcoming shifts, manage their availability and request changes through the Humanforce Work App. This transparency and flexibility build trust, reduce stress and help employees feel more in control of their work-life balance. 

For providers, that means a healthier, more engaged workforce — as well as safer patient care.

Controlling labour costs with real-time visibility 

Labour costs account for a major share of operational spending in Healthcare. Yet without real-time insight, providers often discover overruns only after the pay cycle has closed. 

Humanforce Time & Attendance captures data in real time, showing exactly who’s on site and what that means for labour costs. Managers can use this data to spot trends and monitor spend by ward, department or facility and see where overtime or agency use is increasing. 

When combined with Workforce Analytics, this data can be turned into actionable insights. Leaders can track and identify potential time theft, staffing inefficiencies, and cost-saving opportunities. This makes it easier to plan ahead, improve resource allocation and reduce unnecessary expenditure. 

And because the system integrates directly with payroll systems, including Humanforce’s own Payroll solution, every approved hour flows seamlessly through to payment — reducing double handling, improving accuracy and cutting administration time.

A connected approach to workforce management 

As a key feature of the Humanforce Workforce Management suite, Time & Attendance integrates seamlessly with Rostering & Scheduling, Awards & Compliance, Onboarding and Workforce Analytics. 

Together, these solutions create a unified system for managing Healthcare workforces — one that simplifies compliance, supports staff wellbeing and brings greater control to labour management. By connecting every step of the employee journey, Humanforce helps providers spend less time on manual processes and more time delivering exceptional patient care.

About Humanforce 

Humanforce is the all-in-one platform for frontline and flexible workforces, offering a truly employee centred, intelligent and compliant human capital management (HCM) suite – without compromise. Founded in 2002, Humanforce has a 2300+ customer base and over half a million users worldwide. Today, we have offices across Australia, New Zealand, the US, and the UK. 

Our vision is to make work easier and life better by focusing on the needs and fulfilment of frontline workers, and the efficiency and optimisation of businesses. 

To learn more about how Humanforce’s solution can help automate people processes in your business, please contact us.