Why employee record management is so critical to Education institutions

Within many Education organisation, HR plays an enigmatic role. While these departments exist and can undertake effective work, they often have limited strategic or operational influence compared to their counterparts in the corporate world. 

We previously dove into McKinsey research covering the unique situation of HR in tertiary Education institutions. In a nutshell, HR in these institutions can lack cohesiveness and autonomy. With decision makers spread across multiple faculties and departments, many conventional HR decisions, functions, and processes such as hiring, culture, and branding fall outside of HR altogether. As a result, simple administrative and logistical tasks are often dragged out for weeks, or even months at a time, drastically reducing the overall process efficiency of these institutions.  

That being said, the wider industry continues to feel the impacts of internal and external pressures. This PwC report spoke of these: Industries continue to demand more from graduates; the ongoing adoption of technology and big data increases the need for digital acumen; and heightened student expectations have increased competition between universities worldwide. On top of this, cuts to government funding have had a serious impact on tertiary Education organisations, leading to high employee turnover and increased casualisation of the academic workforce. 

As these institutions grow in size and significance, the need for unified and robust HR software grows. And of these processes, employee record keeping is one of the most integral. Working with a casualised, shift-based workforce demands accurate employee record keeping so that budgets, rosters, and processes can all be maintained.

Humanforce Core HR: Your entire organisation, in one place 

It’s not uncommon for larger Education institutions like universities or tech colleges to have sizeable workforces — often of up to hundreds or even thousands of employees. Academic and non-academic staff, faculty, hospitality, and retail staff are usually dispersed across multiple departments, faculties, or physical locations. This makes tracking and analysing the overall workforce a near-impossible task, with inefficiencies and communication silos sure to arise.  

Core HR is the glue to bring it all together. Designed and built specifically for HR teams in large organisations, Education providers can store detailed employee profiles and data in a unified, cloud-based, and secure repository. Whether it be personal employee information, work preferences, internal movements, qualifications, payroll, or job details, managers can view, edit, and track this data in real time. 

This data can then be used to assist with internal staff movements, performance management, rostering and scheduling, and other critical HR functions. 

Organising both academic and non-academic staff into a single, secure repository helps centralise HR, reducing the inefficiencies experienced by many Education providers. Instead, leaders from different faculties can access and edit employee records from a single, cloud-based location, accelerating processing times. Alternatively, employees can log and update personal details, qualifications, goals, and more, themselves — without the need to contact HR or management. In doing so, the institution empowers their workers through trust and reduces the workload for HR staff. 

Finally, Core HR’s dynamic, real-time organisational chart allows for a more visual representation of organisational structure. Managers can easily assess headcount distribution and access the organisation-wide people directory and calendar to find out who certain staff are associated with, or where they are, at any time.

Discover the wider Humanforce HR suite

Core HR is the concrete foundation of the wider Humanforce HR suite, which has much more to offer to Education providers. 

Employee Engagement, for example, fosters stronger employee engagement from the dawn of their tenure through customisable surveys, real-time one-to-one meetings, and detailed goal setting and tracking. With educators leaving the profession in droves, fostering wellbeing and engagement is more important than ever for education institutions. 

Visit the Humanforce HR page to learn more about our other HR software solutions – and don’t forget that Humanforce’s HR platform is part of a comprehensive human capital management (HCM) suite covering workforce management (e.g. rostering & scheduling and time & attendance), talent acquisition, benefits, and payroll.

About Humanforce 

Humanforce is the all-in-one platform for frontline and flexible workforces, offering a truly employee centred, intelligent and compliant human capital management (HCM) suite – without compromise. Founded in 2002, Humanforce has a 2300+ customer base and over half a million users worldwide. Today, we have offices across Australia, New Zealand, the US, and the UK. Our vision is to make work easier and life better by focusing on the needs and fulfilment of frontline workers, and the efficiency and optimisation of businesses. 

To learn more about how Humanforce’s solution can help automate people processes in your business, please contact us.